KatFax - AI Fax Processing

Turn incoming faxes into organized, searchable documents automatically

AI-powered OCR, categorization, and routing for medical practice faxes

Problems This Solves

Faxes pile up unread while staff is busy with patients
Manual sorting of lab results, prescriptions, and referrals takes hours daily
Important faxes get misfiled or lost
No easy way to search fax content
Fax machine is unreliable and ties up phone lines

How We Help

Automatic fax retrieval from email or fax machine
AI-powered OCR converts faxes to searchable text
Smart categorization of lab results, prescriptions, referrals, insurance forms
Automatic routing to the right staff member or department
Upload to SharePoint, Google Drive, or your EHR

What's Included

📄

Fax Retrieval & AI-Powered OCR

Automatically retrieves faxes from email or digital fax service with advanced OCR that accurately extracts text even from poor quality scans or handwriting.

🏷️

Smart Categorization & Metadata Extraction

Machine learning automatically identifies document types (lab results, prescriptions, referrals, insurance authorizations) and extracts key patient information.

📁

Smart Filenames & Automatic Upload

Documents automatically renamed with useful information and uploaded to SharePoint, Google Drive, EHR, or network shared folders.

🔒

Role-Based Access & Audit Trail

Control document access by role with complete tracking of every fax from receipt through processing and delivery with timestamps and user actions.

Key Benefits

✨

Eliminates Manual Sorting

AI automatically categorizes incoming faxes, saving your staff 2-4 hours daily on repetitive data entry tasks.

📁

Never Lose a Fax Again

All documents are automatically organized, searchable, and securely backed up with complete audit trails.

🚀

Faster Patient Care

Your team spends less time on paperwork and more time on patient needs and revenue-generating activities.

🔒

HIPAA Compliant & Secure

All data encrypted, self-hosted on your infrastructure, with role-based access controls for maximum security.

How It Works

Simple implementation, no disruption to your existing workflow.

1

Consultation

We discuss your practice's specific needs and challenges.

2

Setup & Configuration

We implement the solution tailored to your workflow.

3

Training & Go-Live

We train your team and ensure smooth transition.

4

Ongoing Support

We monitor, maintain, and support the solution long-term.

Ready to See How This Works for Your Practice?

We'll show you exactly how this solution can help your team work more efficiently without disrupting your existing workflow.

Contact Us View Pricing Options

Month-to-month, no long-term contracts | HIPAA Compliant | Self-Hosted

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